SPORTS POLICIES & PROCEDURES

Please be advised that the following Policies and Procedures are in direct relation to ALL sports teams and clubs that are currently auspiced under the Te Roopu Atawhai Inc. banner.

The Te Roopu Atawhai Inc. Sporting Policy and Procedure Standards (TRASPPS) have been established as the minimum standards for all Te Roopu Atawhai Inc. Sporting club events at all levels during competition and training. The intention of these standards is to achieve uniformity in the conduct of the Te Roopu Atawhai Netball Club (TRANC) to establish practices that minimise the risk of injury occurring.

Developing these standards required appropriate consultation with commercial and community involvement so that a single and consistent set of guidelines could be established and agreed to by the contributors. The process provides clarity to TRANC and all external stakeholders interested in safe and sustainable practices in Netball.

LEGAL DISCLAIMER

The information contained in this publication has been gathered through widespread consultation with sporting groups throughout Victoria, sporting clubs, coaches, referees and players. All reasonable attempts have been made to ensure that it is accurate, relevant and current at the date of publication. Nevertheless, the Sports Standards are only advisory and general in nature and should not be relied upon to meet individual or specific requirements. They are not binding on any person or club and have no legal force.

The Sports Standards will not cover each and every circumstance that occurs during a sporting related activity. Nor can they, when adhered to, entirely eliminate the risk or possibility of loss or injury. Consequently they should be used as a guide only.

If necessary, advice should be obtained from a suitably experienced and qualified professional person. This publication and the information the Sports Standards contains are made available on the express condition that the authors, consultants and advisors who have assisted in compiling and drafting this publication are not rendering professional advice to any person or organisation. No warranties with respect thereto are made, and to the maximum extent permitted by law, disclaim all liability and responsibility for any direct or indirect loss, damage or liability which may be suffered or incurred by any person as a consequence of reliance upon anything contained in or omitted from this publication.

These guidelines for best practice in Sport Injury Risk Management are not statutory standards by law.

LEGAL LIABILITY – DUTY OF CARE

It is important for sports groups under the TRA auspice to understand that there is no automatic legal protection, and that they can be held legally responsible for injuries that occur in the conduct of activities under their control.

Negligence is one area of particular concern. It does not require an intention to actually cause harm or damage, and whilst sporting injuries generally do not come about as a result of a desire to injure, they can involve a careless disregard for another’s safety, so negligence can be an appropriate action for a damages claim.

When undertaking an activity associated with TRA should consider the following questions:

1. Do I owe a duty of care to the participant and if so is the risk of any injury reasonably foreseeable?
   1. A duty of care depends on establishing some relationship between the parties. If an injury occurs, the courts will ask whether the relationship between the parties was such that the defendant (or TRANC`) should have foreseen that his, or her act would lead to the damage suffered by the participant.
   2. What is the standard of care that must be achieved?
   3. The test for the required standard of care is how a reasonably prudent person would behave in the same situation. The law has developed this reasonable person test but what is reasonable will depend on the particular circumstances existing at the time. The standard may vary depending upon:
      1. The type of activity. Generally the more hazardous or risky the activity is deemed to be, the greater the duty of care that is owed to the participants.
      2. The age of the participant. Generally the younger the participant, the greater the duty of care that is owed. Similarly, frail or aged adults may place greater demands on supervision.
      3. The ability of the participant. Age should not be considered in isolation but considered along with the ability of the participant. ‘Beginners’ in any program need greater supervision than more experienced and skilled participants.
      4. The coach’s/instructor’s/administrator’s level of training and experience. The more highly trained and experienced a person is, the greater the standard of care that is expected. For example, a higher standard of care would be expected from a trained and highly skilled instructor that from someone who is volunteering and who may have undertaken only a little training.

2. What steps can I take to avoid the foreseeable risk of harm or injury?
   1. Administrators may not be able to take all possible steps to avoid causing injury but the law requires them to take all reasonable steps. To help establish those ‘reasonable steps’ the administrator should develop a risk management plan for the organisation and the programs or activities it conducts.

ACTIVITY DESCRIPTION

1. PRE-PLANNING

The planning section of these standards contains the documented policies, which should be reviewed before and during Netball training sessions or matches to reduce the risk of preventable injury to players, coaches, officials and spectators.

• Ensure the activity is appropriate for the skills and experience of the participants;
• Ensure the intended activity is appropriate given the known, expected and forecasted conditions;
• Provide adequate supervision;
• Provide competent and appropriately trained coaches and officials;
• Provide a safe playing environment;
• Provide safe and properly functioning equipment;
• Provide reasonable water and safe shelter;
• Provide reasonable guidance, instruction and direction to participants; and
• Provide reasonable first aid.

1.1 WEATHER CONDITIONS

Sports are played all year round in Australia and extremes in temperature and weather changes can affect the player, coach, official and spectator and also change the conditions of the playing area.

Temperature

[IN] = Indoor Sports
[ON] = Outdoor Sports

When engaging in any type of physical activity, high temperatures increase the risk of dehydration, heat exhaustion and heat stroke. Further, very low temperatures may increase the risk of injury.

It is important that organisers are mindful of the temperature to ensure it falls within a range conducive with the promotion of a safe environment for participation in Sport. If a participant is adversely affected by heat, lay them down, remove unnecessary clothing, advise sips of water and seek medical advice.

• Sports clubs should check 24 hours in advance of activity for forecasted temperature on days of training and competition.
• Precaution should be established when the temperature reaches over 36ºc during the time of play. The following steps can be taken to minimize the risk of heat illness:
  • Adjusting training and competition intensity, duration and conditions.
  • Increase amount of breaks/timeouts.
  • Schedule training and competition involving moderate to high intensity exercise to avoid the hottest part of the day (11am – 3pm).
  • Encourage Hydration.
  • Very high temperatures (above 38ºc) may be deemed unsuitable for playing Sport.
  • Low temperatures (below 10ºc) may be deemed unsuitable for playing Sport.
  • Sports clubs and the Sport Association may determine if the weather conditions are suitable for training sessions or matched on the day. If in doubt contact the Sports Administrator.

Hydration

• Players should be encouraged to sip on a drink bottle for the hour leading up to their training or match.
• All participants in any Sport training or a match situation should have a filled drink bottle they can easily access throughout the session.
• Coaches should be conscious of allowing regular drink breaks, particularly in warmer weather.
• It is advisable that participants only drink water or a sports drink.
• Individuals should not share drink bottles.
• Players should be encouraged to continue drinking after their training session or match.

Sun Protection Policy [ON]

• Sun Safety should be promoted in a positive manner. Information must be made available through newsletter, posters and information brochures.
• All players, coaches, officials and spectators should be encouraged to wear sun protective clothing where appropriate.
• The club should provide SPF 30+ sunscreen, whether it is for TRAe or supplied. The use of this sunscreen should be strongly promoted to everyone in attendance. Players should also be encouraged to apply sunscreen before play commences.
• Zinc also provides protection from UV. However, this should not be used as an alternative to sunscreen.
• Natural shade should be maximally utilised.
• Where natural shade is not adequate, the club should provide shade structures for use by players, coaches, officials and spectators.
• Outdoor training times should ideally be scheduled before 11am and after 3pm
• Hats and sunglasses are recommended as supplementary protection against the sun for beach Sports players.
• SunSmart has developed a UV Radiation Alert, which is shown in the daily weather section of the Herald Sun and The Age newspapers. The higher the UV index the greater the potential for damage to the skin. If the UV index is greater than 3, individuals need to ensure they have followed the Sun Protection guidelines to decrease the risk of skin cancer. Contact SunSmart to obtain an UV Alert Brochure, which outlines further information.

Rain/Hail/Wind [ON]

• Excessive rain that creates an unsafe playing environment is not appropriate for playing Beach Sports.
• It is advised that hail and wind will cause the training session or match to be postponed or cancelled.

Electrical Storms [ON]

• Electrical storms can create an unsafe playing environment, which is not appropriate for playing beach Sports. If thunder is heard or lightning seen the Tournament Manager, referees and captains are to discuss whether the playing environment has become unsafe.
• If these individuals are unable to come to an agreed decision they are to contact Netball Victoria for further advice.
• All players, coaches, officials, and spectators should be aware of the closest structure or location to the field or playing area where everyone can retreat to if an electrical storm develops.
• Avoid standing near tall objects.

1.2 PLAYING ENVIRONMENT & EQUIPMENT

Playing Surface [IN]

• Indoor surface should be checked for cracks, holes and debris and defects remedied prior to play.
• All hard surfaces should be cleaned of dust prior to play and maintained according to manufacturer’s instructions.
• Playing surface should be uniform and constructed of the same material throughout the playing area and free space.
• The playing surface and surrounding area should be free of obstructing materials such as personal belongings, bags and equipment.
• Hard surfaces are likely to be slippery when wet. Surfaces should be free of moisture before the commencement of the game and dried during the course of play, especially in warmer weather when players are more likely to perspire.
• The Tournament Manager is to check whether the local Council has completed racking duties within the week of a Beach Netball tournament.
• Beach Sports courts and surrounding free space should be thoroughly checked so that sand is clean and free from damaging/dangerous objects.
• Participants should regularly check the playing area throughout their session for any debris that may have surfaced as a result of the agitation of sand.
• In particularly hot weather, monitoring of sand temperature may be necessary. In cases of extreme heat the sand should be lightly watered to assist in reducing the surface temperature.
• Watering cans should be available to complete this process.
• Players should be advised that the wearing of socks (or AVF endorsed sand shoes) may be advisable on hot days. Effort to keep socks dry will prevent heat conduction and reduce potential to burn feet.

Playing Surface [ON]
Gymnasium Area [IN]

• Roof height for indoor Sports should be a minimum of seven metres.
• Lighting should conform to Australian standards of a minimum of 300 lux for ball training and grade competition.
• All lights and scoreboards should be adequately protected for an environment where it may come into contact with balls due to the dangers of breakage.

Free Space

• Ideally there should be a minimum area of 3 metres of free space around the court boundary (for beach and indoor Netball).
• This space should remain free of equipment, chairs, debris and spectators for the duration of the Sports match or training session.
• All net posts and referee stands should be secure and padded.
• Levers attached to the posts, used to tighten the net, should be removable and stored safely prior to activity.
• The ball and net should be in good working order and of regulation size and shape.
• Indoor Sports balls should be constructed of a flexible leather or synthetic leather case with a bladder inside made of rubber or a similar material and be inflated to 4.26­4.61psi.
• Beach Sports balls should be made of a flexible material (leather, synthetic or similar), which is resistant to humidity absorption and with a bladder inside made of rubber or similar. The ball should be inflated to 2.48­3.20psi.
• Fully enclosed suitable sporting shoes must be worn at all Indoor Sports training sessions and matches.
• All jewellery is to be removed before the commencement of training sessions or matches. Wedding bands and medical bracelets are exempt, however, both items must be tapped in a manner unlikely to cause any injury to another player. Before matches the game official is responsible for checking these things are removed.

Equipment

• Equipment is maintained and checked before each set up to ensure it is safe for use in training sessions and matches.
• The referee must ensure that the net posts are padded prior to a Netball match.
• The equipment is to be used for the purpose for which it was designed.
• Equipment is maintained and checked every three months to ensure it is safe for use in training sessions and matches. The equipment is to be used for the purpose for which it was designed. If club equipment needs repair it should be tagged and logged in an ‘Equipment Log’ and signed off when it is fixed.

Suspension/Cancellation of play

Cancellation and suspension of play of Indoor and Beach Sports training sessions and matches may be deemed appropriate by consultation between the Tournament Manager, referees and coaches if the playing environment is unsafe. Cancellation of training sessions or matches should be discussed if:

• The temperature is above 38ºc.
• Rain, hail or wind has adversely affected the playing environment.
• The lighting is inappropriate.
• The playing surface is inappropriate.
• The equipment is unsafe.

(Please view each related area for minimum standards)

1.3 EMERGENCY PLAN

A comprehensive emergency plan to cover fire, violence, environmental threats and medical emergencies should be in place at all Netball clubs to ensure prompt resolution is achieved to decrease the negative effects of the event.

• All clubs and sports service providers should have their own documented emergency procedures. This includes the name/position of the person responsible for contacting the emergency services.
• Stadium exits must be signposted according to legal standards.
• In the event of an emergency, (e.g. fire, violence or natural disaster) each coach must be responsible for congregating his or her team at a safe evacuation point and accounting for attendance.
• Coaches are responsible for informing all team members of the evacuation point. If travelling, the coach should consult the home team of the appropriate evacuation point.
• First Aid equipment must be accessible at all times. All individuals should be aware of its location.
• Travelling teams should carry first aid equipment to all training sessions and matches.
• The first aid equipment should be checked regularly and used stock recorded and replaced as soon as possible using the ‘First Aid Maintenance Form’ and ‘First Aid Order Form’.
• Coaches or appointed club official are responsible for informing parents (if under 18) or next of kin of all victims if an emergency occurs.
• Ensure appropriate access is available for an ambulance.

• Each club/team should nominate an individual who is responsible for contacting emergency services. All other individuals should be aware of this person and no one else should complete this role, unless told to do so by the nominated first aid officer.
• All individuals should know the location of the telephone and all emergency contact phone numbers should be listed at this location.
• When calling emergency services, the emergency personnel will ask for the following information:
  • Location of the emergency
  • Cross street of landmark
  • Call back phone number
  • Nature of emergency
  • Number of people involved
  • Is the patient conscious?
  • Is the patient breathing?
  • Do not hang up the telephone until the operator instructs you to do so.

1.4 PHYSICAL PREPARATION

1. Warm-up’s are an essential element in participation in both training sessions and matches. Warming up increase the heat throughout the body, reducing the risk of tearing or straining muscles by increasing their suppleness. The warm up should be performed at a gradual intensity and well within the participant’s capabilities. It should not be strenuous and should not hurt.
2. Participants should hydrate prior to warm up.
3. A combination of both aerobic activity and modified Netball activities as a warm up is recommended.
4. It is also preferable to include a balanced stretching routine as part of the warm up in aid of both physical and psychological preparation for Netball activity.

1.5 FIRST AID

• It is recommended that all clubs and teams nominate a First Aid Officer at all training sessions and matches.

In the event of an individual becoming injured the following steps should be taken:

• It is recommended that all players complete an ‘Athlete Medical Profile – Personal Record Form’ before commencing participating in any Sports activities. These forms are confidential and will be stored securely and only viewed by relevant staff.
• The nominated First Aid Officer should control the care of the injured participant.
• There is access to a clean and hygienic first aid area.
• Providing it is safe to do so, the injured player should be moved to an area off the court they will not cause further risk to themselves or others.
• Under no circumstances should the player by administered a drug of any kind.
• If required on instruction from the First Aid Officer, an ambulance or transport arrangements should be made immediately to enable the injured player to seek medical assistance.
• The parents/guardian (if under 18) or next of kin should be notified of injury as soon as possible.
• First aid equipment must be accessible at all times. All individuals should be aware of its location.
• A stretcher/wheelchair of good condition is available for use by the First Aid Officer.
• Ice is required at all training sessions and matches.
• A stretcher/wheelchair of good working condition is available for use by the First Aid Officer.
• Travelling teams should carry first aid equipment to all training sessions and matches.
• The first aid equipment should be checked regularly and used stock recorded and replaced as soon as possible using the ‘First Aid Maintenance Form’ and ‘First Aid Order Form’.

1.6 INFECTIOUS DISEASES

A number of blood-borne infectious diseases can be transmitted during Sport. Even if defined as a non­contact sport, injured or bleeding participants may come into contact with their teammates at any time and hence transmit infectious diseases.

• All open cuts and abrasions must be reported to the first aid officer and treated immediately.
• It is recommended that all players be vaccinated for Hepatitis A and B and influenza.
• Players with a history of infectious disease (such as Hepatitis A and B, HIV etc.) shall obtain clearances from a doctor prior to participation.
• All blood and body fluids should be treated as though they are potentially dangerous.

Blood Rule

• If a player is bleeding they must exit the game or training until the bleeding has stopped and the wound adequately covered.
• Play must cease until all blood on the ground or on object has been cleaned and sanitized.
• The bleeding must be stopped, the wound dressed and blood on the player’s body or clothing cleaned off before they can return to the game.
• When cleaning up blood and body substances:
  • Disposable gloves must be worn, these must be changed and discarded as soon as they are torn or punctured, and after contact with a player.
  • Clean the spill site with a detergent solution.
  • Wipe the site with disposable towels soaked in a 1:10 solution of bleach to water.
  • All contaminated materials (e.g. gloves and paper towels) should be placed in a plastic bag and disposed of in the bin.
  • If bleeding cannot be controlled and the wound securely covered, the player must not continue in the training session or game.

1.7 QUALIFICATIONS

Coach

• Coaches are the primary person responsible for the well being of Sports participants. Coaches are also responsible for the delivery of safe and effective training and playing environments.
• It is recommended that all coaches are required to attain a minimum of Level 1 coaching accreditation as a measure to assist coaching in basic rules and strategies of Sports.
• It is preferable that all coaches undertake basic first aid training.
• All coaches must comply with the Australian Netball Federation Member Protection Policy and be aware of the Codes of Behaviour.

Referee

• Referees are responsible for a safe playing environment before and during a Sports match.
• It is strongly advised that all referees posses a minimum accreditation of District Referee to ensure their officiating knowledge and ability to facilitate appropriate practices.
• Pursuing higher accreditation levels of Regional and State referee is encouraged and are awarded by the Victoria Referees applicable Association

Commission based on assessment of competence and fulfilment of stipulated practical criteria.

• All referees should undertake basic first aid training.
• All referees must comply with the Australian Netball Federation Member Protection Policy and be aware of the Codes of Behaviour.

First Aid Officer

• Any person holding a valid Senior First Aid Accreditation is eligible for nomination as the First Aid Officer of a Sports club or team.
• It is recommended that a First Aid Officer is present at all Sports training sessions and matches.

Working with Children Checks (Effective 01.07.2008)

• All employees and volunteers who work in, or in direct or unsupervised contact with, any children under the age of 18 may be required to obtain a Working with Children Check (WWC Check). The WWC Check helps to protect children from sexual or physical harm by checking a person’s criminal history for serious sexual, violence or drug offences and findings from professional disciplinary bodies. The introduction of the WWC Check creates a mandatory minimum checking standard across Victoria.

Member Protection Policy

• All coaches, officials, administrators and club managers should read and understand the TRA Member Protection Policy. This document aims to ensure the core values, good reputation and positive behaviours and attitudes of TRA are maintained. It assists in assuring that every person involved in Sports is treated with respect and dignity, and is safe and protected from abuse. The policy outlines procedures for eliminating discrimination, harassment, child abuse and other forms of inappropriate behaviour in Netball.
• All coaches, officials, administrators and club managers who are in direct and unsupervised contact or work with people under the age of 18 years will be required to complete a Member Protection Declaration or a Release And Waiver Of Liability Agreement as outlined in the Member Protection Policy.

1.8 ACTIVITY SPECIFIC ISSUES

Chasing ‘in play’ out of control balls

• In the event of a ball becoming out of control, players are required to act sensibly and responsibly when chasing the ball, particularly in an environment that has more than one court in operation.
• It is prohibited to put your safety or the safety of others at risk when chasing the ball. It is not acceptable to chase a ball into the stands or audience area surrounding the court.

Shared Foot Space

• During match play, effort should be made by players and officials to minimise the risk of lower limb injury.
• This can be achieved by ensuring players do not land, or cross over into the centre line foot space area of the opponents court.
• The same precautions should be taken during training sessions. Coaches are advised to construct drills that minimise risk of players sharing foot space beneath the net.

2. POST TRAINING SESSION OR MATCH

The post play section of these standards contain the documented policies which should be adhered to after indoor and beach Netball training sessions or matches to reduce the risk of injury to players, coaches, officials and spectators.

2.1 COOL DOWN

• As with a warm-­up, all players should have a routine cool down following participation in both indoor and beach Sports.
• To encourage compliance it is advised that this program is simple, and is enforced by the coaching staff for player injury prevention. Specific needs relating to individual player rehabilitation should be addressed in the cool down.
• Cooling down is important to help remove muscle waste products acquired during exercise. It reduces muscle soreness and stiffness and will enable the same level of performance to be attained within a short period.
• Cooling down should include a low intensity jog immediately after exercise, and ten minutes of stretching, again targeting major muscle groups used during exercise.

2.2 REPORTING

It is recommended that the following information be recorded in the appropriate documentation:

• Physical Preparation     Athlete Medical Profile – Personal Records Form
• Injuries     Incidence Reporting Form
• Emergencies     Incidence Reporting Form
• Equipment failure     Equipment Maintenance Form
• Playing Area Maintenance     Facility Evaluation & Maintenance List
• First Aid Equipment     First Aid Equipment List
• First Aid Equipment Orders     Australian Red Cross – First Aid Order Form

2.3 PACK UP

• All indoor and beach Sport courts should be cleared of any waste or mess after use.
• The net and poles should be taken down and stored appropriately if necessary.
• Change facilities, including shower and toilet facilities are cleaned after each period of use and kept in a clean and hygienic state.
• Ensure all spectator areas are cleaned and all rubbish removed.

3. ALCOHOL AND DRUGS

Alcohol

• TRA discourages the consumption of alcohol before, during and immediately after participation in Sports training sessions and matches.
• In the interests of health, comfort and safety TRA actively encourages a responsible service and consumption of alcohol.

Drugs

• TRA advises that all participants must comply with the AVF Anti­-Doping policy.
• The use of illegal substances is not permitted before, during or immediately after all Sports training sessions and matches.

Smoking

• Smoking is prohibited in areas within five metres of the entrance to any sporting facility.
• Smoking is prohibited in spectator areas.
• Smoking is prohibited in all indoor areas.
• All players are prohibited to smoke for the duration of the training session or match.

4. RULES & VARIATIONS

4.1 RULES

• All players, coaches and officials are expected to have read and have an understanding of the Official Sports Rules.

4.2 FEMALES

• TRA recommends pregnant women seek medical advice before continuation in Sports training and competition.

4.3 JUNIORS

• The Australian Sports Federation ‘Junior Sport Policy’ outlines further guidelines for junior Sports participants.

Weather

Sports Associations and Clubs should check 24 hours in advance of activity for forecasted temperature on days of training and competitions.

Precaution should be established when the temperature reaches over 34ºc. The following steps can be taken to minimise the risk of heat illness:

• If temperature on playing area reaches above 30ºc, measure the temperature every 30 minutes after commencement of activity to ensure there is no increase.
• Modify rules to reduce workloads/activity time i.e. shorter activity sessions, game time etc.
• Schedule training sessions and matches outside of the warmest part of the day (11am – 3pm)
• Encourage increased rotation of players.
• Increased drink breaks and rest periods.
• Ensure access to water, shade and sunscreen.
• Communicate regularly with officials, coaches, players and parents to monitor the well being of players.

If the temperature on the field reaches over 36ºc at the time of play, Sports Associations and Clubs have the ability to postpone or cancel activity. [/togglebox][togglebox title=”Code of Conduct”]

PURPOSE

The purpose of the TRA Sports Code of Conduct is to provide all participants with some simple rules concerning the standard of behaviour that is expected at all matches, functions and events.

GENERAL PRINCIPLES

Participants in Sport include:
Registered players;

• Accredited persons (coaches, first aid officers, league safe officers, referees and touch judges);
• Officials (club, league or association staff and volunteers, ground managers and duty officials);
• Parents/carers of players, sponsor representatives and club supporters;
• Members of the general public attending as spectators.

Every participant should:

• Discourage all instances of unsportsmanlike behaviour, foul or illegal play, or acts of violence, both on and off the field;
• Respect the rights, dignity and worth of every person regardless of their gender, ability/disability, sexual orientation, cultural background or religion;
• Condemn the use of recreational and performance enhancing drugs and doping practices; their use endangers the health of players and is contrary to the concept of fair play.

CODE OF CONDUCT – PLAYER

• Be a good sport. Respect all good play whether from your team or the opposition and shake hands with and thank the opposition players and officials after the game – win, lose or draw.
• Participate for your own enjoyment and benefit.
• Always respect the referee’s decision.
• Never become involved in acts of foul play.
• Honour both the spirit and letter of the competition rules and live up to the highest ideals of ethics and sportsmanship; avoid gamesmanship and respect the traditions of the game.
• Never engage in disrespectful conduct of any sort including profanity, sledging, obscene gestures, offensive remarks, trash-talking, taunting or other actions that are demeaning to other players, officials or supporters.
• Care for and respect the facilities and equipment made available to you during training and competition.
• Safeguard your health; don’t use any illegal or unhealthy substances.
• Recognize that many officials, coaches and referees are volunteers who give up their time to provide their services. Treat them with the utmost respect.
• Do not bet or otherwise financially speculate, directly or indirectly, on the outcome or any other aspect of a Sports match or competition in which you are involved.

In addition to TRA Sporting values and general Code of Conduct, as a player or participant in any activity held by or under the auspices of TRA, must meet the following requirements in regard to your conduct during that activity.

1. Be a positive role model for softball at all times and value the individual.
2. Participate within the competition conditions and rules and in the spirit of fair play.
3. Accept victory and defeat with dignity.
4. Comply with umpires’ decisions in a professional and respectful manner.
5. Cooperate with all official requests to promote softball in a professional manner.
6. Respect the rights, dignity and worth of all people, and refrain from any discriminatory practices against any person regardless of age, gender, ethnic origin, religion or ability.
7. Refrain from making derogatory, demeaning or discriminatory remarks about any administrators, players, coaches or other players.
8. Be professional in your appearance and manner and accept responsibility for your actions.
9. Display high standards in language, manner, punctuality, preparation and presentation
10. Display control, respect, dignity and professionalism to all involved with softball, including opponents, coaches, officials, umpires, scorers, administrators, the media, parents and spectators
11. Maintain high standards of personal appearance and behaviour
12. Encourage others to demonstrate the same qualities
13. Refrain from any form of sexual innuendo or harassment towards any player, coach or official. This includes explicit, implicit, verbal and non-verbal sexual harassment.
14. Refrain from initiating a relationship with your coach.
15. Do not tolerate acts of aggression.
16. Perform any duties and responsibilities where you are a representative of Sports Australia in a mature, fair and professional manner.
17. Refrain from engaging in any behaviour that is in breach of Sports Australia’s Member Protection Policy.

CODE OF CONDUCT – COACHES

Qualified coaches are vital to safe participation in junior sport and active recreation.

Coaches MUST have:

• at least an entry level coaching accreditation
• completed a safety focused course such as sports trainer or sports first aid courses.

Coaches should:

• create an environment that encourages fair play and playing within the rules
• plan all coaching sessions and keep records
• be aware of child protection responsibilities
• ensure that key medical information about the participants is collected and taken into account before participation
• conduct a warm up before activity
• include activities that are appropriate for the participants’ physical and skill levels
• progress activities at a rate suitable for all participants, and match participants in physical contact situations
• set and enforce rules for activities
• check playing areas, facilities and equipment to ensure they are suitable for use
• ensure that safety equipment and protective devices are used during training and competition
• take the environmental conditions into account and modify activities if necessary (e.g. hot/humid or cold/wet conditions)
• provide adequate instruction and supervision
• consider individual needs and adapt/modify activities if required
• consider different athlete growth rates and maturation when planning activities
• undertake ongoing professional development.

Officials, in partnership with coaches and parents, can provide a safe environment to protect young participants from physical injury and emotional abuse by:

• rule management (game safety and fairness)
• rule education (participant development and sportsmanship).

This involves identifying, managing, and reviewing risks. For example, being prepared to make the hard decisions and cancel games if safety is compromised. Officials should practise safety in sport and recreation by:

• checking that facilities and equipment are safe
• canceling the contest or event if safety is compromised
• ensuring the spirit of participation is observed, i.e. fun and inclusion
• enforcing the rules of the sport
• controlling the conduct of participants
• keeping records of any incidents that may occur
• being aware of child protection responsibilities.

CODE OF CONDUCT – PARENTS

Parents support and contribute to their children’s safe participation in sport and active recreation. Parents are key role models to promote safety and provide their children with the correct safety equipment.

Children and young people should be encouraged and allowed to try a number of sports and activities for a long time before they become ‘specialists’ in individual sports. ‘Talent’ in one particular sport or activity usually doesn’t emerge until adolescence or early adulthood. Experience in a number of sports and activities may prevent injuries by:

• providing whole body strength and development
• helping to develop confidence and competence to safely participate in new tasks
• decreasing the potential of overuse injuries.

Parents should look for opportunities to promote safety by:

• focusing on their children’s and team’s efforts and enjoyment rather than winning or losing
• providing appropriate protective equipment (e.g. mouthguards, head gear, hats and water bottles) ask the teacher, coach or club what is needed
• supporting fundraising efforts for protective equipment and working bees to make grounds and facilities safe
• participating in programs such as the Good Sports Monitor and Play By the Rules
• abiding by the code of conduct
• dropping off and picking up on time and notifying the coach who will pick up your child
• filling in forms in detail
• providing appropriate nutrition and encouraging healthy practices
• working with their child and their coaches and teachers to monitor activity load and intensity and plan appropriately to avoid overtraining.

Parents should support and contribute to their children’s safe participation in sport and active recreation by:

• Understanding what is expected of them and their children from coaches, clubs, schools and associations.
• Talking to the coach about their child and the activity program.
• Asking questions before they join a club to make sure it is the right place for their child.
• Being involved.

Talking about safety, fulfilling your roles and responsibilities, keeping qualifications up to date and furthering your attending education and training will help you continue to maintain a safe sporting environment for children and young people.

CODE OF CONDUCT – SAFETY PERSONNEL

When coaches, officials, sports trainers, sports first aiders, other safety personnel, parents and participants follow safety guidelines the risk of serious injury is minimal.

If an injury occurs the golden rule in managing it is “do no further damage”.

Inadequate or inappropriate first aid may aggravate the injury and cause an increase in the time necessary before returning to participation. It is important that the injured participant is assessed and managed by an appropriately qualified person such as a sports first aider, sports trainer or medical professional.

An appropriately qualified first aider should be on hand at all sporting and recreation events, including training and practice sessions. Sports Medicine Australia recommends that a sports first aid or sports trainer course from the Safer Sport Program is the most appropriate training for the sporting environment due to its emphasis on the prevention of injury. It also covers in depth, the recognition and initial management of the common soft tissue, hard tissue, and skin injuries that occur in sport.

The course provides a distinct practical emphasis on managing these situations in the sporting environment. Sports Medicine Australia also offers regular workshops to update knowledge and practices for sports trainers. The role of sports trainers is about risk management and injury prevention, as well as treatment. Risk management strategies extend to the acquisition and maintenance of appropriate equipment including a well-stocked first aid kit, mobile phone, tape, and an emergency action plan.

It is recommended that a first aider should be present at all sporting events with participants under 16 years of age. A sports trainer should be present at all sporting events with participants over 16 years of age. Any complaint of pain, tenderness, limitation of movement or disability should be promptly referred to a qualified sports first aider, sports trainer or medical professional for management.

An appropriately qualified first aid provider should be on hand at all sporting and recreation events, including training and practice sessions.

CODE OF CONDUCT – SUMMARY OF OFFENCES

No person(s) attending a match, function or event shall:

1. Use offensive or obscene language to any participant;
2. Enter the Field of Play during the course of a match without the prior approval of the Ground Manager appointed by the home club and/or league;
3. Excessively dispute the decision of a referee or touch judge either during or after a match;
4. Assault or act with aggression to any person/s;
5. Behave in a way contrary to the Code of Conduct and/or the spirit of the game;
6. Behave in a way which disturbs the enjoyment of a match, function or event by any other person/s, or brings discredit to the home club and/or league;
7. Act in such a way as to exhibit racial intolerance, by language or other conduct, to any person/s;
8. Refuse to accept the reasonable direction of the Ground Manager, official of the team/club which that person is supporting, or official of the home club and/or league.

Clubs are responsible for the conduct of their players, parents/carers of players, coaches, officials and club supporters.
Breaches of the TRA Sports Code of Conduct may result in penalties, including but not limited to:

1. Suspension of a match and/or
2. Termination of a match (including potential forfeiture of competition points) and/or
3. Monetary fines and/or
4. Suspension of a participant on a temporary or permanent basis and/or
5. Suspension of a club, league or association on a temporary or permanent basis.

These penalties are in addition to any penalty which may be imposed by the home league’s judiciary.
[/togglebox][togglebox title=”Code of Conduct Procedures”]

PURPOSE

The purpose of the TRA Sports Code of Conduct Procedures is to provide administrators with details of the procedures that are to be followed in the case of a breach of the Code as well as information regarding penalties, appeals and notices.

DEFINITION

For the purposes of this Code, participants include:

1. Registered players;
2. Accredited persons (coaches, first aid officers, league safe officers, referees and touch judges);
3. Officials (club, league or association staff and volunteers, ground managers and duty officials);
4. Parents/carers of players, sponsor representatives and club supporters;
5. Members of the general public attending as spectators.

PROCEDURES

Section (A) Breaches of the Code – Ground Manager on Match Day

1. Any person/s committing an offence, as listed under the TRA Sports Code of Conduct Summary of Offences, may be reported by the Ground Manager, or an official of the home club/league, to the Team Manager or other representative of the team which that person/s is supporting. Where a team does not have a Team Manager present, a request or direction from the Ground Manager, or official of the home club/league, to any representative/official of the team or the team’s club, shall be regarded as a direction to the Team Manager for the purposes of this Code.
2. The Ground Manager and/or the Team Manager/official must advise the offending person/s of the relevant breach of the Code. The Ground Manager and/or the Team Manager/official should complete a Code of Conduct Incident Report form and endeavour to obtain the name/s and contact details of the offending person/s.
3. In the event that the inappropriate conduct continues, the Ground Manager and/or the Team Manager/official may request the offending person/s to immediately leave the venue or facility. This should also be noted on the Code of Conduct Incident Report form.
4. In the event that the offending person/s refuses to obey the direction of the Ground Manager and/or Team Manager/official, the Ground Manager may seek the assistance of the venue/facility security staff to request the offending person/s to immediately leave the venue or facility.
5. If the offending person/s continues to refuse the direction of the Ground Manager and/or Team Manager/official and/or venue/facility security staff, the Ground Manager may ask the referee to stop the match. If the offending person/s either ceases the inappropriate behaviour or leaves the venue or facility, the match may be resumed. If not, the match may be terminated. In the event that the match is so terminated, the home league may, at its absolute discretion, award the competition points to the non-offending team, or declare that neither side shall be awarded competition points for that match.

Section (B) Breaches of the Code – Any League Official on Match Day

1. Any person/s committing an offence, as listed under the TRA Sports Code of Conduct Summary of Offences, may be reported to the Ground Manager by a referee, touch judge, club and/or league official. The Ground Manager or the referee, touch judge, club and/or league official should complete a Code of Conduct Incident Report form and endeavour to obtain the name/s and contact details of the offending person/s.
2. Breaches under this clause 3, B, (i) may be dealt with under the match day provisions listed above in clause 3, A, (i) to (v) or be the subject of a separate report. In either case, a Code of Conduct Incident form must be completed.

Section (C) Breaches of the Code – Club and/or League Official at Function or Event

1. Any person/s committing an offence, as listed under the TRA Sports Code of Conduct Summary of Offences, may be reported by a club and/or league official. The club and/or league official should complete a Code of Conduct Incident Report form and endeavour to obtain the name/s and contact details of the offending person/s.
2. Breaches under this clause 3, C, (i) should be the subject of a separate report.

Section (D) Lodgement of the Code of Conduct Incident Report

All Code of Conduct Incident Reports must be lodged with the home league’s General Manager by 12 noon on the first working day after the breach occurred.

The league should maintain a register of Incident Reports.

After reviewing the Incident Report, the General Manager shall decide whether any further action under the Code is warranted.

If no action is to be taken, the General Manager shall write to the offending person/s and/or the person/s club, if known, and advise them that a breach has occurred, but no action is being taken at this time.

Section (E) Code of Conduct Breach Notice

If the General Manager decides that a breach has occurred, and a penalty is warranted, he shall issue a Code of Conduct Breach Notice to the person/s and/or the person/s club by no later than 5:00pm on the first working day after the breach occurred, normally Monday. The Breach Notice shall clearly state the details of the breach (as per the Code of Conduct Summary of Offences); the proposed penalty; and a date and time by which a written response is due, normally by no later than 5.00pm on the third working day after the breach occurred, normally Wednesday.

Once the offending person/s and/or the person/s club have responded to the Breach Notice, the General Manager shall determine if the charge is sustained and if so, whether a penalty applies.

The General Manager shall write to the offending person/s and/or the person/s club and advise them of the result of the charge and the penalty imposed, normally by no later than 12 noon on the fourth working day after the breach occurred, normally Thursday.

If the person/s and/or the person/s club accept the penalty, no further action is necessary and the penalty will take effect immediately.

Section (F) Code of Conduct Appeal

The offending person/s and/or the person/s club may request an appeal against the penalty. An appeal may only be lodged on the basis of new evidence not previously presented (E.g. new video evidence, new witness statements, etc). A non-refundable fee of $100 must accompany any request for appeal.

The General Manager will refer the request for appeal to a director of the home league who will review the new material and determine if an appeal may go ahead.

If an appeal is approved, the General Manager will convene a tribunal consisting of up to two officials nominated by the league, one of whom may be a lawyer, to hear the appeal. The proposed penalty will be set aside until the Appeal Hearing has been completed.

An Appeal Hearing shall not proceed, and the proposed penalty will be in force, where the offending person/s and/or the person/s club representative fail to appear.

The General Manager will fix the date, time and place for the Appeal Hearing as soon as practicable after the appeal is approved and will advise all relevant parties.

The Appeal Tribunal may regulate any proceedings brought before it in such a manner as it thinks fit provided that it must give all persons entitled to be heard by it the opportunity to be heard and to make submissions in respect of the issue of penalty.

The Appeal Tribunal may confirm, reverse or modify the proposed penalty and make such orders and give such directions as in its absolute discretion it thinks fit.

The General Manager shall advise all parties of the Appeal Tribunal’s decision as soon as is practicable after the Appeal Hearing.

PENALTIES

1. Low Range Offence
   1. A fine of up to $500.00, and/or loss of competition points, and/or suspension of the coach, first aid officer, referee, touch judge, official or spectator from attending future matches.
2. Mid Range Offence
   1. A fine of up to $1,000, and/or suspension of the coach, first aid officer, referee, touch judge, official or spectator, and/or team and/or club from the competition on a temporary basis.
3. High Range Offence
   1. A fine of up to $2,500 and/or suspension of the coach, first aid officer, referees, touch judge, official or spectator, and/or team and/or club from the competition for the remainder of the season, or permanently.
      These penalties are in addition to any penalty which may be imposed by the home league’s judiciary.

GENERAL

1. Generally speaking, Code of Conduct matters will involve incidents that happen outside of the Field of Play. Likely instances are:
   • Being abusive to match officials
   • Refusing to obey directions
   • Being under the influence of alcohol and/or drugs at a match, function or event
   • Being abusive to club and/or league staff and volunteers
   • Misbehaviour by participants on a tour, camp or tournament
   • Misbehaviour on any form of transport on the way to or from any match, function or event
2. The following persons are liable to be dealt with under the Code of Conduct:
   • Accredited persons (coaches, first aid officers, league safe officers, referees and touch judges);
   • Officials (club, league or association staff and volunteers, ground managers and duty officials);
   • Parents/carers of players, sponsor representatives and club supporters;
   • Members of the general public attending as spectators.
3. Any incident involving a registered player during a match will handled by the league’s judiciary.

The provisions of the Code of Conduct relating to breaches can apply to both individuals (whether they support a particular club or not) or a club.

1. A Breach Notice can be sent to a person/s that is identified on the Incident Report Form. Any subsequent penalty will apply directly to that person/s.

A Breach Notice can be sent to a club where it is believed that their supporters have breached the Code, whether they are identified or not. In this case, any subsequent penalty will apply directly to that club.

A Breach Notice can also be sent to a club where an individual has been identified, for example a coach or first aid officer. In this case, any subsequent penalty will apply to the identified person.

[/togglebox][togglebox title=”First Aid Policy”]First aid is an important aspect of Occupational Health and Safety. In recognition of this, TRA is committed to providing suitably trained First Aid Officers, together with First Aid Facilities to administer First Aid treatment.

This policy applies to all employees, volunteers, contractors and visitors of TRA.

PURPOSE

The purpose of this document is to provide an overview for TRA to establish first aid facilities and services for their organisation.

POLICY

TRA is committed to providing a safe and healthy work environment for employees, volunteers, contractors and visitors. TRA will endeavour to provide appropriate and adequate First Aid treatment in the event of a person sustaining a work-related injury or illness.

TRA will systematically identify causes of work injury and work-related illness and assess the risk of work injuries and work-related illness occurring. The appropriate First Aid Facilities and training will be determined, evaluated and provided.

TRA will meet First Aid Legislative requirements as a minimum standard.

TRA will give all designated First Aid Officers the opportunity to be vaccinated against Hepatitis B.

First Aid Facilities will be maintained on a regular basis.

DEFINITIONS

First Aid is the provision of emergency treatment for people suffering injury or illness at work.
First Aid Facilities refers to the First Aid Kit and/or First Aid Room.

RESPONSIBILITIES

It is the responsibility of Managers to ensure that:

• adequate and appropriate First Aid Facilities are provided;
• appropriate and adequate training is arranged for First Aid Officers;
• First Aid Officers’ training is up to date and certificate current.

It is the responsibility of First Aid Officers to:

• inspect and maintain First Aid Facilities;
• assess if medical assistance is required;
• administer appropriate First Aid in accordance with their training;
• maintain First Aid records as outlined in this procedure;
• maintain confidentiality with regard to information obtained as part of their role.

PROCEDURE

Managers are required to determine the number of First Aid Officers required for each worksite. This should be done through discussions with the Human Resources Department who will advise what legislative requirements exist.

First Aid Officers

If First Aid Officers are deemed necessary for the site, Management should determine which Employees would like to be trained as the site First Aid Officer.
The appropriate Manager or Supervisor will then arrange training for First Aid Officers.
A copy of the First Aid Officers’ qualifications are to be filed on their personnel file.
First aid emergency drills should be included as part of the emergency evacuation drill process.
Where First Aid Officers exist, the name, photograph and extension number of the First Aid Officers is to be located next to the First Aid Facilities.

First Aid Facilities

The level of First Aid Facilities should be determined through discussions with the Human Resources Department, which will determine the type of facility required by law, to assist in determining the level of First Aid Facilities.
Where First Aid Facilities are deemed necessary, they are to be located at points convenient throughout the workforce and where there is a significant risk of an injury occurring. The First Aid Facilities must be identified with a sign hung directly above the First Aid Facility. The sign must have a white cross on a green background. The sign must be Australian Standard Compliant (AS1319).

First Aid Kit

The contents of the First Aid Kit must be protected from dust and damage, and be kept in a container which clearly identifies the contents and purpose. The container must be easily recognisable (for example, a white cross on a green background prominently displayed on the outside) and should not be locked.
The following items should be included in a basic First Aid Kit:

• emergency services telephone numbers and addresses;
• name, photograph and telephone number of First Aid Officers (should be displayed on the outside of kit);
• basic first aid notes;
• individually wrapped sterile adhesive dressing;
• sterile eye pads;
• sterile covering for serious wounds;
• triangular bandages;
• safety pins;
• small sterile un-medicated wound dressing;
• medium sterile un-medicated wound dressing;
• large sterile un-medicated wound dressing;
• adhesive tape;
• elastic or crepe bandages;
• scissors;
• disposable latex gloves;
• approved resuscitation face mask fitted with a 1-way valve;
• eye wash (once-only use container) & guidance notes;
• disposable face masks;
• protective eye glasses;
• disposal bags marked “Caution – Biological Hazard”

The First Aid Kit, and where appropriate First Aid Facilities, must be inspected by the First Aid Officer every month. The First Aid Facilities checklist must be completed and filed by the First Aid Officer following each inspection.

The First Aid Officer must notify the appropriate Manager or Supervisor if stock needs to be replenished.

The appropriate Manager or Supervisor will ensure the stock is ordered, delivered and given to the First Aid Officer to restock the facilities.

First Aid Treatment

If a person requires First Aid treatment the nearest First Aid Officer must be contacted to administer First Aid treatment.

The First Aid Officer must record the following information:

• name and location of person;
• type of injury, if known;
• urgency of matter; and
• determination if another First Aid Officer is required.

The First Aid Officer will attend to the injured or ill person and provide assistance that they consider the most appropriate. First Aid Officers must only provide assistance in accordance with their training.

Where an injury is of a more serious nature and requires the person to be referred to a doctor or taken to hospital, the First Aid Officer will determine the appropriate transport. The First Aid Officer will ask the injured employee’s Manager or Supervisor to arrange the transport.

First Aid Records

When using supplies from the First Aid Kit the ‘First Aid Kit Log Book’ must be completed. The log book is to be kept inside the First Aid Kit. The following details must be entered into the log:

• date and time;
• name of injured person;
• nature of injury/illness;
• treatment provided;
• supplies used;
• name of attending First Aid Officer.

The First Aid Officer must record details of all injuries using an Injury/Incident Report Form.

The First Aid Officer must complete an Incident Report Form and file on site, sending a copy to the TRA Sport & Fitness Portfolio Manager.[/togglebox][togglebox title=”Anti Doping Policy”]

BACKGROUND

Under a referral dated 16 March 2006 Te Roopu Atawhai Inc. (TRA) referred the following anti-doping functions, powers and responsibilities (anti-doping functions) to the Australian Sports Anti-Doping Authority (ASADA):

1. investigating possible anti-doping rule violations within the sport of Sports
2. issuing infraction notices or other matters under the determined results management process
3. convening hearings before the Court of Arbitration for Sport (CAS).There is no other hearing body for anti-doping matters in Sports
4. presenting allegations of anti-doping rule violations and all relevant, incidental matters in hearings before CAS, and
5. notifying the results of investigations and hearings and all relevant, incidental matters to relevant bodies including TRA. Any notification will be subject to the Australian Sports Anti-Doping Authority Act 2006 (ASADA Act) and privacy legislation.

TRA and ASADA acknowledge and agree that under the ASADA Act, ASADA has the function of supporting and encouraging the development and implementation of comprehensive programs and education initiatives about sports drug and safety matters. TRA will assist ASADA with such matters and will provide education and information regarding anti-doping rules and matters to persons within the sport of Sports within the framework established by ASADA.

ASADA will perform and conduct the anti-doping functions in accordance with this referral and the ASADA Act. ASADA will use its best endeavours to ensure the anti-doping program is recognised.

SAL refers the above anti-doping functions to ASADA on the basis that:

1. ASADA will as soon as practicable, subject to the ASADA Act and privacy legislation, provide to SAL copies of relevant documents including but not only test results, infraction notices and hearing documents
2. TRA retains the right to appear in anti-doping hearings before CAS as an interested party. TRA will determine whether it wishes to exercise this right upon notification of a hearing by ASADA. If SAL wishes to appear at any anti-doping hearing before CAS it will pay its own costs of such appearance
3. all costs of any investigation and hearing (including but not only CAS application costs and any legal costs associated with any investigation and/or hearing) undertaken by ASADA will be paid by ASADA
4. SAL will immediately advise ASADA of any alleged anti-doping rule violation in Sports and will provide assistance to ASADA in any investigation that ASADA might reasonably request, and
5. ASADA will, subject to the ASADA Act and privacy legislation, provide such reports to SAL on ASADA’s conduct of the above anti-doping functions as may be agreed between ASADA and TRA.

TRA will recognise and enforce any sanction determined by CAS in respect of an anti-doping rule violation in the sport of Sports and in any other sport.

TRA will use its best endeavours to ensure its Members, Athletes and Athlete Support Personnel are aware of this referral of the anti-doping functions to ASADA and assist and co-operate with ASADA in the conduct of the anti-doping functions. TRA otherwise recognises ASADA’s powers and functions under the ASADA Act.

TRA has amended its Anti-Doping Policy (Policy) to reflect the roles and responsibilities under the referral. The Policy adopts and reflects the World Anti-Doping Code (Code) which is annexed to and forms part of this Policy.

Where an Athlete or Athlete Support Personnel is bound by anti-doping program as well as this Policy, that Person shall be bound to, and have obligations in respect of, both policies.

WHAT IS TRA’S POSITION ON DOPING?

TRA condemns doping as fundamentally contrary to the spirit of sport. The purpose of this ADP is to protect Athletes’ fundamental right to participate in doping-free sport and to ensure harmonised, coordinated and effective anti-doping programs at the international and national level with regard to detection, deterrence and prevention of doping.

WHO DOES THIS ADP APPLY TO?

This ADP applies to Athletes and Athlete Support Personnel as defined under the Code. It also applies to Members, employees and contractors of TRA and any other Person who has agreed to be bound by it.

OBLIGATIONS

The persons identified in clause 3 are bound by this ADP as a condition of their membership, participation and/or involvement in TRANC. Athletes and/or Athlete Support Personnel must comply with this ADP and the anti-doping rules as prescribed in the NAD scheme under the ASADA Act. In particular:

Athletes must:

1. know and comply with all anti-doping policies and rules applicable to them. These include, but may not be limited to this ADP and the NAD Scheme
2. be aware of whether they are in ASADA’s Registered Testing Pools and comply with the requirements of any such membership
3. read and understand the Prohibited List as it relates to them
4. be available for Sample collection and provide accurate and up-to-date whereabouts information for this purpose when identified for inclusion in a Registered Testing Pool
5. take full responsibility, in the context of anti-doping, for what they ingest, Use and Possess
6. inform medical personnel of their obligations not to Use or Possess Prohibited Substances and Prohibited Methods and to take responsibility to make sure that any medical treatment received does not violate anti-doping policies and rules applicable to them
7. immediately refer information about possible anti-doping rule violations to ASADA
8. assist, cooperate and liaise with ASADA and other Anti-Doping Organisations in relation to the conduct of any investigation or hearing into an alleged anti-doping rule violation
9. act in a discreet and confidential manner in discharging their obligations under this ADP
10. be available for Sample collection and provide accurate and up-to-date whereabouts information on a regular basis, even if not a regular Member of TRA, if required by the conditions of eligibility established by any applicable Anti-Doping Organisation
11. attend anti-doping education as directed by TRA and/or as appropriate. Failure to attend an anti doping education session shall be no excuse for an alleged anti-doping rule violation, nor shall it mitigate culpability of the Athlete in determining sanction, and
12. accept that ignorance of this ADP, the Code or the Prohibited List is not an excuse from an alleged anti-doping rule violation, and shall not mitigate culpability in sanction.

Athlete Support Personnel must:

1. know and comply with all anti-doping policies and rules applicable to them or the Athletes whom they support. These include, but may not be limited to this ADP and the NAD Scheme
2. support and assist Anti-Doping Organisations, including ASADA to conduct Doping Control
3. use their influence on Athletes’ values and behaviour to foster anti-doping attitudes
4. immediately refer information about possible anti-doping rule violations to ASADA
5. assist, cooperate and liaise with ASADA and other Anti-Doping Organisations in relation to the conduct of any investigation or hearing into an alleged anti-doping rule violation, and
6. act in a discreet and confidential manner in discharging their obligations under this ADP.

DEFINITION OF DOPING

Doping is defined as the occurrence of one or more of the anti-doping rule violations set out in Article 2 of the Code.

1. The full text of the Code can be found at (www.wada-ama.org).
2. International-Level Athletes or Athletes entering an International Event should seek guidance on the process for seeking a TUE from the WADA webiste or National level Athletes should seek guidance from the ASDMAC website.
3. Unless provided otherwise by the rules of TRA or an agreement with ASDMAC does not have the authority under the Code to grant TUEs to International-Level Athletes or for International Events.

Proof of doping

Article 3 of the Code applies.

Anti-doping rule violations

Article 2 of the Code applies.

The prohibited list

This ADP incorporates the Prohibited List and otherwise applies Article 4 of the Code.
Therapeutic use
Athletes with a documented medical condition requiring the Use of a Prohibited Substance or a Prohibited Method must first obtain a Therapeutic Use Exemption (TUE) in accordance with the Code, the International Standard for TUEs and this ADP.2

Athletes who have been identified as included in NV’s Registered Testing Pool may only obtain TUEs in accordance with the rules of NV.3

Athletes who are not in NV’s Registered Testing Pool but are in ASADA’s Registered Testing Pool or Domestic Testing Pool with documented medical conditions requiring the Use of a Prohibited Substance or a Prohibited Method must request a TUE from ASDMAC.

Athletes who are not in NV’s or ASADA’s Registered Testing Pool, Domestic Testing Pool or have not otherwise been notified by ASADA, in accordance with the NAD Scheme, that they require TUEs prior to Use of a Prohibited Substance or a Prohibited Method, may submit applications to ASDMAC for approval of a TUE in accordance with the procedures of ASDMAC.

Athletes should submit applications for TUEs no less than 21 days before they require the approval (eg prior to a National Event), except for retroactive TUEs under clause 9.6.

An application for a TUE will not be considered for retroactive approval except in cases where:

1. emergency treatment or treatment of an acute medical condition was necessary; or
2. due to exceptional circumstances, there was insufficient time or opportunity for an Athlete to submit, or a TUE committee to consider, an application prior to Doping Control; or
3. ASDMAC procedures, in accordance with the Code and the International Standard for TUEs, provide for retroactive approval.

An Athlete may not apply to more than one body for a TUE at the same time. Applications must be in accordance with the International Standard for TUEs and the procedures of NV or ASDMAC as appropriate.

The granting of a TUE by ASDMAC for an Athlete in ASADA’s Registered Testing Pool shall be promptly reported to WADA.

WADA, on its own initiative, may review at any time the granting of a TUE to any International Level Athlete in NV’s Registered Testing Pool or national-level Athlete who is included in ASADA’s Registered Testing Pool. Further, upon the request of any such Athlete who has been denied a TUE, WADA may review such denial. If WADA determines that such granting or denial of a TUE did not comply with the International Standard for TUEs, WADA may reverse the decision.

An Athlete who is denied a TUE by ASDMAC must seek review by WADA of the decision before any appeal may be commenced under Article 13.4 of the Code. If, contrary to the requirements of the Code, NV does not have a process in place where Athletes may request TUEs, an International-Level Athlete may request WADA to review the application as if it had been denied.

TESTING

All Athletes subject to Doping Control agree to submit to In-Competition Testing and Out-of-Competition Testing (at any time or place, with or without advance notice) by an Anti-Doping Organisation. ASADA may test any Athlete, any time, anywhere.

All Testing shall be conducted in conformity with the International Standard for Testing in force at the time of Testing.

Athletes must comply with their obligations under the ASADA Act (including but not only the NAD Scheme), the NV anti-doping program, this ADP and under the Code and any International Standards in respect to providing accurate whereabouts information to ASADA and/or NV. Whereabouts information may be released in accordance with the NAD Scheme.
Retirement and return to competition International-level Athletes
An Athlete who has been identified by NV for inclusion in its Registered Testing Pool shall be subject to NV’s retirement and return to Competition requirements, to the exclusion of clause 11.3.

Athletes wishing to retire should contact TRA to determine if they are in NV’s Registered Testing Pool and therefore are required to follow NV’s procedures. TRA shall immediately notify ASADA of the retirement or reinstatement of any Athlete in NV’s Registered Testing Pool and provide copies of the correspondence from NV confirming this retirement/reinstatement.

National-level Athletes

Athletes in ASADA’s Registered Testing Pool or Domestic Testing Pool shall be subject to the following requirements:

1. An Athlete who wants to retire from Competition must do so by notifying ASADA by fully completing and forwarding to ASADA the ASADA Retirement Notification Form (retirement notification)4. Retirement notifications that are not fully completed will not be accepted and will be returned to the Athlete. An Athlete’s retirement date will be the date ASADA receives the fully completed retirement notification.
2. Upon receipt of a notification under clause 11.3.3(a) ASADA will, as soon as reasonably practicable, provide the Athlete and TRA with written confirmation of the Athlete’s retirement.
3. Retirement does not:
   1. excuse the Athlete from giving a Sample requested on or before their retirement date, or a Sample required as part of an investigation commenced prior to their retirement date
   2. excuse the Athlete from assisting, cooperating and liaising with ASADA and other Anti-Doping Organisations in relation to the conduct of any investigation or hearing into an alleged anti-doping rule violation
   3. prevent the analysis of a Sample given by the Athlete on or before their retirement date
   4. affect the results of Testing under clause (a) or (c) above
   5. exempt the Athlete from this ADP in relation to an anti-doping rule violation committed on or before their retirement date; or
   6. affect ASADA’s power to conduct results management (see clause 15).
4. The ASADA RETIREMENT NOTIFICATION FORM is accessible on the internet through the website of the Australian Sports Anti-Doping Authority (www.asada.gov.au).

An Athlete who has retired in accordance with clause 11.3.3(a), and who wishes to return to Competition, can only do so by notifying ASADA by fully completing and forwarding, the ASADA Reinstatement Request Form (reinstatement request)5. Reinstatement requests that are not fully completed will not be accepted and will be returned to the Athlete. The Athlete’s reinstatement request date will be the date ASADA receives the fully completed reinstatement request. Reinstatement will be at the discretion of TRA in consultation with ASADA.

Upon receipt of notification under clause 11.4, ASADA will, as soon as reasonably practicable:

1. provide the Athlete with written confirmation of the outcome of the Athlete’s reinstatement request, and
2. if the reinstatement request is approved, provide TRA with written confirmation of the Athlete’s reinstatement.

If reinstatement is granted then this ADP will apply to the Athlete from the date of their reinstatement request. An Athlete who is reinstated under clause 11.4 may not compete in Competitions and Events conducted by or under the auspices of TRA or NV for a period of 6 months from the date of the reinstatement request.

An Athlete must be available for unannounced Out-of-Competition Testing in accordance with this ADP from the date of their reinstatement request. Being available for Out-of-Competition Testing means that an Athlete has provided current and accurate and up-to-date whereabouts information as required under the reinstatement request and clause 10.3 and has complied with any request by an Anti-Doping Organisation to provide a Sample.

A decision regarding reinstatement of an Athlete may be appealed to CAS by TRA, the Athlete or ASADA.

The ASADA REINSTATEMENT REQUEST FORM is accessible on the internet through the website of the Australian Sports Anti-Doping Authority (www.asada.gov.au).

New Members

Any new Member of TRA who is an Athlete subject to Doping Control in accordance with the NAD Scheme (including any Athlete in ASADA’s Registered Testing Pool) must also be available for unannounced Out-of-Competition Testing in accordance with this ADP for a period of 6 months from the date of their membership request prior to competing in national or international Competitions and Events.

Athletes who have been available for unannounced Out-of-Competition Testing in accordance with the anti-doping policy of any NSO (provided that such anti-doping policy complies with the Code) for a period of 6 months immediately prior to the date of their membership request (to become a Member of TRA) will be considered to have been available for Out-of-Competition Testing as required under clause 12.1.

Analysis of samples

Samples collected under this ADP must be analysed by WADA-accredited laboratories or as otherwise approved by WADA. Laboratories shall analyse Samples and report results in accordance with the relevant International Standards.
Investigations
ASADA may conduct an investigation to determine whether an anti-doping rule violation may have occurred under this ADP. ASADA will conduct investigations in accordance with the Code, the ASADA Act and the NAD Scheme as published from time to time. TRA may, with the prior agreement of ASADA, conduct its own investigation to determine whether an anti-doping rule violation may have occurred under this ADP, provided that TRA does so in coordination with any investigation being undertaken by ASADA.

All persons bound by this ADP and TRA must assist, co-operate and liaise with ASADA in relation to any investigation into an alleged anti-doping rule violation.

Results management

Results shall be managed in accordance with Article 7 of the Code, the ASADA Act and the NAD Scheme.

ASADA will conduct any follow up investigation in accordance with the Code, the ASADA Act and the NAD Scheme.

ASADA shall be responsible for notification of an alleged anti-doping rule violation and all matters incidental thereto in accordance with the ASADA Act and the NAD Scheme.

ASADA will issue an infraction notice. ASADA will advise TRA and any other relevant parties that ASADA is issuing an infraction notice prior to issuing the infraction notice.

The infraction notice shall:

1. notify the Person of the anti-doping rule/s which appear/s to have been violated and the basis for the violation
2. enclose a copy of this ADP and the Code or the web site addresses where these documents may be found
3. state that ASADA will refer the matter to a hearing within 14 days (or other period determined by ASADA in accordance with the Code, the NAD Scheme and the ASADA Act), unless the Person gives a written waiver under clause 15.7, and
4. state that if the Person does not respond within 14 days (or other period in accordance with the Code, the NAD Scheme and the ASADA Act) a hearing can be held in absentia or sanction can be applied in accordance with clause 17.

Any relevant party will only disclose or use information about a Person who is alleged to have, or has committed an anti-doping rule violation as permitted under the ASADA Act and the NAD Scheme.

ASADA will refer the matter to hearing in accordance with clause 16. ASADA may decide not to refer the matter to hearing if the Person in writing:

1. acknowledges they have admitted the anti-doping rule violation; and
2. waives the right to a hearing in relation to:
   1. whether they have committed an anti-doping rule violation, and
   2. what sanction will apply.

If the Person does not respond within 14 days (or other period determined by ASADA in accordance with the Code, the NAD Scheme and the ASADA Act) a hearing can be held in absentia or sanction can be applied in accordance with clause 17.

If an Athlete or other Person retires while a results management process is underway, ASADA retains jurisdiction to complete its results management process. If an Athlete or other Person retires before any results management process has begun, so long as ASADA would have had results management jurisdiction over the Athlete or other Person at the time the Athlete or other Person committed an anti-doping rule violation, ASADA will have jurisdiction to conduct results management.

TRA must, after consultation with ASADA, impose a Provisional Suspension on any Person whose A Sample is the subject of an Adverse Analytical Finding of a Prohibited Substance other than a Specified Substance.

TRA may, after consultation with ASADA, impose a Provisional Suspension on any Person whose A Sample is the subject of an Adverse Analytical Finding of a Specified Substance or who is issued with an infraction notice or who is subject to an investigation.

TRA may, after consultation with ASADA, impose the following Provisional Suspension. TRA may suspend:

1. financial or other assistance to the Person
2. the Person from Competition in Events and Competitions conducted by or under the auspices of TRA, and
3. the Person’s licence or participation permit (if relevant).

TRA may, after consultation with ASADA, apply the Provisional Suspension:

1. from the date of the infraction notice
2. following the 14 day submission period, or
3. as deemed appropriate by TRA or NV
4. until the determination of the hearing or a determination by ASADA not to refer the matter to hearing.

If a Provisional Suspension is imposed, the hearing under clause 16 shall be advanced to a date that avoids substantial prejudice to the Athlete.

ASADA will convene any Provisional Hearing and will present the case at any Provisional Hearing unless otherwise agreed.

As a general rule, the Provisional Suspension of a Person will not be publicly disclosed. A Provisional Suspension may however be publicly disclosed so long as such disclosure will not be unfairly prejudicial to the interests of the Person. ASADA must be consulted prior to any such disclosure.

HEARING

Article 8 of the Code applies.

ASADA will wait 14 days (or other period determined by ASADA in accordance with the Code, the NAD Scheme and the ASADA Act or a period less than 14 days as agreed between ASADA and the Person) after sending an Infraction Notice above and then will convene CAS to conduct the hearing. ASADA will prosecute the alleged anti-doping rule violation.

CAS will determine:

1. if the Person has committed a violation of this ADP
2. if so, what sanction will apply
3. how long the sanction will apply, and
4. any other issues properly brought before it for determination.

CAS will give to the Athlete, ASADA and TRA a written statement of:

1. the findings of the hearing and brief reasons for the findings
2. what sanction (if any) will apply
3. for how long the sanction (if any) will apply, and
4. any other issues determined by it.

Sanctions will be applied under clause 17.

ASADA will report the outcome of all anti-doping rule violations in accordance with the Code, the ASADA Act 2006 and the NAD Scheme.

Hearings under this Article shall be completed expeditiously as reasonably practicable.

Australian Sports Commission (ASC), TRA, NV and WADA and any other relevant body (for example, Australian Olympic Committee, Australian Paralympic Committee or Australian Commonwealth Games Association) shall have the right to attend hearings as an observer or affected party.

Decisions by CAS under this Article may be appealed as provided in clause 19.

Decisions by CAS under this Article shall not be subject to further administrative review at the national level except as required by applicable national law.

If, during a hearing, a party to the hearing process implicates a third party to an anti-doping rule violation, ASADA may use any information that arises as a result of the CAS process without having to first seek the permission of the parties. This clause expressly ousts Rule 43 of the CAS Code of Sports-related Arbitration.

SANCTIONS

Articles 9 and 10 of the Code apply.

CAS or another relevant body may require the Athlete or other Person to repay all funding and grants received by the Athlete from that body subsequent to the occurrence of the anti-doping rule violation. However, no financial sanction may be considered a basis for reducing the period of Ineligibility or other sanction which would otherwise be applicable under this ADP. Repayment of funding and grants may be made a condition of reinstatement.

CAS may also determine, in addition to applying the sanctions under the Code, that a Person who has committed an anti-doping rule violation, is required to go to counselling for a specified period.

Where CAS determines that an employee or contractor of TRA has committed an anti-doping rule violation, TRA will take disciplinary action against the employee or contractor.

Once the period of a Person’s Ineligibility has expired and the Person has fulfilled the conditions for reinstatement, then provided that the Person has paid all forfeiture penalties in full and has satisfied in full any award of costs made against the Person by CAS and any other requirements determined by CAS, the Person will become automatically re-eligible and no application for reinstatement will be necessary. If, however, further forfeited amounts become due after the Person’s period of Ineligibility has expired then any failure by the Person to pay all outstanding amounts on or before their respective due dates shall entitle TRA to deny the Person’s access to further Competitions and Events or any other TRA activity until the amounts due are paid in full unless otherwise agreed by both parties.

Consequences to teams

Article 11 of the Code applies.

Appeals

Decisions made under clause 16 of this Policy may be appealed to the CAS Appeals Division in accordance with this Policy, Article 13 of the Code and the CAS Code of Sports Related Arbitration. Such decisions shall remain in effect while under appeal unless the appellate body orders otherwise. Before an appeal is commenced, any post-decision review authorised in the NAD Scheme or clause 16.9 must be exhausted. The following persons shall have the right to appeal:

• the Athlete or other Person who is the subject of the decision being appealed
• the other party to the case in which the decision was rendered
• ASADA
• any other affected parties including TRA
• any other Anti-Doping Organisation under whose rules a sanction could have been imposed
• the International Olympic Committee or International Paralympic Committee, as applicable, where the decision may have an effect in relation to the Olympic Games or Paralympic Games, including decisions affecting eligibility for the Olympic Games or Paralympic Games, and
• WADA.

The outcome of all appeals must be reported to all parties, ASC, TRA, NV and WADA within 14 days of the conclusion of the appeal. ASADA may inform other Persons or organisations as it considers appropriate.

The time to file an appeal to CAS shall be within 21 days of the release of the written decision of the initial hearing.
Management of alleged anti-doping rule violations
In the case of a Person who has committed an anti-doping rule violation or has committed conduct which would have amounted to an anti-doping rule violation if the Person was bound by a Code compliant anti-doping policy and the Person has not been sanctioned by CAS or any other hearing body because the Person was not bound by a Code compliant anti-doping policy, TRA will:

1. prevent that Person from competing in TRA Competitions, Events and activities if the Person is an Athlete
2. prevent that Person (so far as reasonably possible) from having any involvement in TRA Competitions, Events and activities, and
3. not employ, engage or register that Person unless and until that Person agrees to be retrospectively bound by this ADP from the occurrence of the anti-doping rule violation.

Confidentiality and reporting

The identity of any Athlete or other Person who is asserted to have committed an anti-doping rule violation may only be Publicly Disclosed by ASADA, or TRA after consultation with ASADA, in accordance with the Code, the ASADA Act, the NAD Scheme and the terms of the Confidentiality Undertaking signed between ASADA and TRA.

ASADA or TRA, or any official of either, will not publicly comment on the specific facts of a pending case (as opposed to general description of process and science) except in response to public comments attributed to the Athlete, other Person or their representatives.

No later than 20 days after it has been determined in a hearing in accordance with clause 16 that an anti-doping rule violation has occurred and the time to appeal such decision has expired, or such hearing has been waived and the time to appeal the decision has expired, or the assertion of an anti-doping rule violation has not been challenged in a timely fashion, ASADA must Publicly Disclose at least: the disposition of the anti-doping matter including the sport, the anti-doping rule violated, the name of the Athlete or other Person committing the violation, the Prohibited Substance or Prohibited Method involved and the Consequences imposed. ASADA must also Publicly Disclose within 20 days appeal decisions concerning anti-doping rule violations. ASADA will also, within the time period for publication, send all hearing and appeal decisions to WADA. TRA may also elect to make a public statement in relation to the matter, following consultation with ASADA.

In any case where it is determined, after a hearing or appeal, that the Athlete or other Person did not commit an anti-doping rule violation, the decision may be Publicly Disclosed only with the consent of the Athlete or other Person who is the subject of the decision. ASADA will use reasonable efforts to obtain such consent, and if consent is obtained, will Publicly Disclose the decision in its entirety or in such redacted form as the Athlete or other Person may approve.

Any decision of an Anti-Doping Organisation regarding a violation of this ADP shall be recognised by all Sporting Administration Bodies, which shall take all necessary action to render such results effective.

Subject to the right to appeal provided in clause 19, the Testing, TUE and hearing results or other final adjudications of any organisation recognised by ASADA or any Sporting Administration Body which are consistent with the Code and are within the organisation’s authority, shall be recognised and respected by TRA. TRA may recognise the same actions of other bodies which have not accepted the Code if the rules of those bodies are otherwise consistent with the Code, the NAD Scheme and/or ASADA’s position.

Interpretation of the Code

22.1 Article 24 of the Code applies.

Miscellaneous

23.1 Statute of Limitations – Article 17 of the Code applies.
23.2 Doping Control for animals competing in Sport – Article 16 of the Code applies (if relevant).
23.3 Words not defined in this Policy have the meaning ascribed to them in the Code unless a contrary meaning appears from the context.
23.4 This Policy may be amended by TRA subject to prior consultation with ASADA and ongoing compliance with the Code and ASADA Act.
23.5 Where this Policy adopts and applies an article of the Code that article and the terms in it shall be considered and applied in the context of this Policy.

DEFINITIONS

ASADA means, where the context requires based on the functions, powers and responsibilities conferred under the ASADA Act:

• the CEO of ASADA appointed under the ASADA Act
• Australian Sports Anti-Doping Authority established under the ASADA Act, or
• The Anti Doping Rule Violation Panel (ADRVP) established under the ASADA Act.

ASADA Act means the Australian Sports Anti-Doping Authority Act 2006 as amended from time to time, and includes the ASADA Regulations and any statutory or subordinate legislative instrument that replaces or supersedes the Australian Sports Anti-Doping Authority Act 2006 and/or the ASADA Regulations from time to time.

ASADA Regulations means the Australian Sports Anti-Doping Authority Regulations 2006, as amended from time to time (and which includes, for the avoidance of doubt, the NAD Scheme promulgated by those regulations).

Athlete means:

1. any Person who participates in sport at the international level (as defined by each International Federation), the national level (as defined by each National Anti-Doping Organisation, including but not limited to those Persons in its Registered Testing Pool), and any other competitor in sport who is otherwise subject to the jurisdiction of any Signatory or other sports organisation accepting the Code. All provisions of the Code, including, for example, Testing and TUEs, must be applied to international and national-level competitors. For the purposes of this Policy, ‘Athlete’ includes any participant in sporting activity who is a Member of TRA, or a Member organisation of TRA, and meets the definition of Athlete under the Code and/or the NAD Scheme as in force from time to time; and

any Person who:

1. is registered with TRA or one of its Members, or
2. participates, or has in the previous eight years participated, in any sporting activity conducted, authorised, recognised or controlled, either directly or indirectly, by TRA or a body affiliated with TRA, or
3. has otherwise agreed to be bound by this Policy.

Code means the World Anti-Doping Code adopted by WADA on 17 November 2007 at Madrid; or if the Code has been amended, the Code as so amended.

International Federation (IF) means an international federation recognised by the International Olympic Committee or the General Assembly of International Sports Federations as the entity responsible for governing that sport internationally.

Member means a Person who, or a body which, is a member of TRA; a Person who, or a body which, is affiliated with TRA; or a Person who is a member of a body which is a member of or affiliated with TRA.

National Anti-Doping (NAD) Scheme means the NAD Scheme as defined under the ASADA Act 2006 as amended from time to time.

National Sporting Organisation (NSO) means a national or regional entity which is a Member of or is recognised by an IF as the entity governing that IF’s sport in that nation or region, or a body recognised by the Australian Sports Commission as an NSO, and includes an NSO for the disabled.

Prohibited List means the List identifying the Prohibited Substances and Prohibited Methods which is published and revised by WADA as described in Article 4.1 of the Code as updated from time to time.

Te Roopu Atawhai Inc. (TRA) means the entity which is a member of or is recognised by SAL as the entity representing Sports for Polynesians in Victoria.

Specified Substance has the meaning assigned to it in Article 4.2.2 of the Code.

Sporting Administration Body has the same meaning as in the ASADA Act 2006.[/togglebox][togglebox title=”Hot Weather Policy”]

INTRODUCTION

1. It is inevitable that some games will be scheduled for play during extreme heat conditions. All officials, coaches, managers and umpires owe a duty of care to players and officials and should take all reasonable steps to minimise foreseeable risks which may result in injury or damage.
2. High intensity exercise in a hot environment, with associated fluid loss and elevated body temperature, can lead to dehydration, heat exhaustion and heat stroke. Heat stroke is a potentially fatal condition and must be treated immediately by a medical professional.
3. To assist organisations and individuals when considering their duty of care responsibilities, Sports Medicine Australia – Victoria(SMA V) has produced guidelines and a checklist for reference, which TRA has used to develop these guidelines.
4. The guidelines are not binding. SMA V and TRA urge all parties to use common sense and to act responsibly when running an event.
5. Cancellation of games may be appropriate even in circumstances falling outside these guidelines.

DEHYDRATION, HEAT EXHAUSTION, HEAT STROKE

Dehydration

1. Fluid loss occurs during exercise, mainly due to perspiration and respiration. It makes an athlete more susceptible to fatigue and muscle cramps. Inadequate fluid replacement before, during and after exercise will lead to excessive dehydration and may lead to heat exhaustion and heat stroke.

Heat exhaustion

1. Dehydration can lead to heat exhaustion, symptoms include:
   • Fatigue, high heart rate, light-headedness, dizziness, headache, loss of endurance and skills, confusion and nausea
   • Athletes will pass little urine, which will be highly concentrated
   • Cramps may be associated with dehydration.

Heat stroke

1. Severe dehydration may lead to heat stroke. Symptoms are similar to heat exhaustion with the addition of dry skin, confusion and collapse.
2. An athlete may suffer from heat stroke even though they have not been identified as suffering from heat exhaustion. Heat exhaustion and heat stroke can still occur even in the presence of good hydration.
3. Heat stroke is a potentially fatal condition and must be treated immediately by a medical professional.

RECOMMENDED PREVENTATIVE STRATEGIES

Hydration

1. Drink at least 500mls (2-3 glasses) before an activity.
2. Drink 200mls (1-2 glasses) every 15 minutes during activity, preferably water however diluted cordial or sports drinks may be appropriate.
3. Drink at least 500mls after an activity.

Timing of games and training

1. Where possible, avoid scheduling training and matches during the hottest part of the day (usually between 11am and 3pm, or noon and 4pm during daylight saving time).
2. Early morning or night games minimise the likelihood of unacceptable playing conditions.

Player rest and rotation

1. Consider using substitutions more often during play.
2. Ensure all dugouts are equipped with shade and fluids for appropriate rest, recovery and hydration when a team is batting.
3. Team managers and coaches should be especially vigilant and monitor players’ physical condition in extreme temperatures.

Clothing

1. It is essential that everyone is made aware of the importance of:
   • Wearing appropriate clothing during play
   • Wearing hats or visors whilst on the field
   • Appropriate application and re-application of SPF 30+ sunscreen
   • The use of wet towels
   • Sunglasses.

TO SUMMARISE

In extreme heat conditions:

1. The welfare of players and umpires is paramount
   1. On days of extreme heat coaches, players, umpires and officials should be aware of the possible risks and carefully monitor all participants. If any show signs of heat distress, swift and appropriate action must be taken
   2. Be aware that junior players are more susceptible to heat injury, especially those doubling up in senior competitions on the same day as their junior games
   3. Ensure there are sufficient shaded areas at grounds for both players and spectators
   4. Ensure there are qualified first aiders at the ground
   5. Consider cancelling or postponing scheduled games.

Associations and clubs should reserve the right to cancel all play when extreme temperatures are forecast. Local rules should include a time for notifying participants of the cancellation of the day’s games.